Forms for Club Use

Rowan's Law - NEW for Outdoor 2020 (mandatory by law) MEMO Click here

Rowan’s Law  - Mandatory - Ontario Law

If an organization does not comply with the laws of Ontario, then the organization assumes any liability risk associated with non-compliance.

Club is to establish a:

- Concussion Code of Conduct for Athletes & Parents/Guardians ( CLICK HERE )

- Concussion Code of Conduct Coaches & Team Trainers ( CLICK HERE )

- retain “Confirmation Receipt Form” ( CLICK HERE )

- Removal-from-Sport and Return-to Sport protocol.  Further information and sample templates will be made available at when finalized by the Province of Ontario

For Outdoor 2020 all athletes under 26 years of age, parents of athletes under 18, Team Officials confirm every year that they have:

Forms to be signed PRIOR to participating in their sport.  Club is to retain this signed form.  

OS Bulletin:


Resources and Forms


Player Registration forms

Player/Team registration
/Downloads/122/Registration -Clubs/team-playerregistrsation club use.pdf

Coach/Manager Registration

/Downloads/122/Registration -Clubs/coachregistration-clubuse.pdf


Coach Code of Conduct

Please find a sample of Coach Code of Conduct for your clubs use as you see fit

/Downloads/122/Registration -Clubs/COACH CODE OF CONDUCT.pdf

Please find below various model of documents for your Club's use and some basic information as to what is expected from each club. 

It is recommended to use the models and modify it to suit your clubs requirements

Basic Club Responsibilities


Chain of Command


Model Constitution


Code of Conduct & Ethics 

OS Harassment Policy & Volunteer Screening Document

   Offence Declaration Form

This form is to be downloaded by the CLUB and the club logo is to be inserted in the space provided.  The form is to be completed and signed by the coach/manager/volunteer and kept with the club files.  These files must be available at any time to the district, the OS or authorities.    The club must have a screening policy that indicates the time frame for which a new police check must be done keeping in mind that the police check is only good to the date it was completed.

Offence_Declaration (1).docx

Please restain  a Club Screening Record listing all coaches and/or managers.  This will ensure that your coaches/managers meet the Volunteer Screening requirements for the teams they are coaching/managing.


Police Record Check

Volunteer Checks are available for a fee with a letter on Club Letterhead and signed by the Club President or Registrar. A letter on Club Letterhead is also required for these Police Checks.


For use for clubs in rural areas, larger centres will have forms provided by their local police force (IE London Police)

London Police Check